Case Study: Transforming Student Performance Analytics

Our team helped a prominent multi-campus education provider with 2,000+ students eliminate manual reporting across 5 campuses using an integrated Microsoft Power BI and Power Automate solution.

The institution previously relied on multiple staff members to manually extract data from their Student Information System (SIS), manipulate Excel spreadsheets, and compile weekly performance reports. Our automated solution delivered a comprehensive, real-time analytics platform with zero disruption to their existing educational processes—no new software training required, no changes to daily operations.

• No change to day-to-day use of existing Student Information System
• Full delivery in under 6 weeks
• Live student performance dashboards updated in real-time—a major upgrade from weekly static reports
• Automated daily attendance alerts and intervention triggers
• Data securely integrated with existing Office 365 environment
• Scalable analytics platform ready for future expansion (parent portals, predictive analytics)

Student performance tracking and intervention across multiple campuses was critical but extremely time-consuming.

Each week, academic coordinators from 5 campuses would manually:

• Export attendance data from the SIS
• Download assessment scores from multiple learning management systems
• Consolidate behavioral incident reports from separate databases
• Clean and merge data in Excel across different campus formats
• Create summary reports for leadership meetings
• Manually identify at-risk students requiring intervention
• Email static PDF reports to teachers and administrators

This process:

• Was slow and error-prone, taking 2 full days each week across multiple staff
• Delivered outdated insights with limited ability to drill down into specific student needs
• Failed to provide early warning systems for academic or behavioral concerns
• Created inconsistent reporting across campuses due to different Excel templates
• Prevented real-time decision making during critical intervention periods

Automated Data Integration with Power Automate

We implemented Power Automate flows that automatically:

• Extract daily attendance data from the Student Information System
• Pull assessment scores from Canvas and Blackboard LMS platforms
• Consolidate behavioral records from the school's incident management system
• Sync parent contact information and communication logs
• Trigger automated workflows for intervention protocols

Comprehensive Analytics with Power BI

Our Power BI solution provides:

Real-Time Student Performance Dashboard

• Individual student academic progress tracking with trend analysis
• Attendance patterns with predictive risk modeling
• Behavioral incident tracking and escalation pathways
• Parent engagement metrics and communication history

Campus-Wide Analytics

• Cross-campus performance comparisons and benchmarking
• Teacher effectiveness metrics and professional development insights
• Resource allocation analysis based on student needs
• Predictive modeling for enrollment and retention planning

Automated Intervention System

• Daily automated alerts for attendance concerns (>3 consecutive absences)
• Academic performance flags when grades drop below threshold
• Behavioral pattern recognition triggering counselor notifications
• Parent communication automation for multi-tiered interventions

Interactive Dashboards:

• Student Overview: 360-degree view of each student's academic, behavioral, and engagement metrics
• Teacher Portal: Class-specific analytics with actionable insights for differentiated instruction
• Leadership Dashboard: Campus-wide KPIs with drill-down capabilities to individual student level
• Parent Engagement Tracker: Communication logs and family involvement metrics

Automated Workflows:

• Daily Attendance Monitoring: Automatic alerts to teachers and parents for absences
• Grade Threshold Alerts: Immediate notifications when students fall below academic standards
• Intervention Triggers: Automated case creation for counselors when multiple risk factors align
• Progress Celebration: Automated recognition emails when students show improvement

Mobile Accessibility:

• Power BI Mobile app integration for teachers and administrators
• Responsive design ensuring full functionality on tablets and smartphones
• Offline capability for campus visits and parent conferences